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UMass Boston Launches Online Roadmap for Planning Participatory Archiving Events

RoPA website screen

UMass Boston’s Joseph P. Healey Library has launched RoPA, the Roadmap for Participatory Archiving, at

Supported in part by a National Leadership Grant from the Institute of Museum and Library Services (IMLS), RoPA is an online resource designed to guide libraries and cultural organizations through the process of collaborating with community members to plan engaging and inclusive participatory archiving events and to create digital collections. 

RoPA is a response to an increasing interest in public digitization events, which are part of the emerging phenomenon of participatory archiving. At these events—commonly called “scanning days” or “digitization days”—individuals connected with a theme, topic, event, or community come together to share personal and family photographs and stories, which are copied and added to a digital collection.

More and more, librarians and museum curators recognize the potential for these types of projects to break down hierarchies and enrich local, regional, and national histories. By playing an active role in selecting and describing what should be preserved in an archival collection, community members can transform our collective understanding of the past. Through participatory archiving, these groups come together to build a more inclusive archival record.

“We created RoPA to answer calls from colleagues around the country for guidance on how to undertake participatory archiving projects in their own communities,” explains Carolyn Goldstein, coordinator of the Healey Library’s Mass. Memories Road Show program.

The Mass. Memories Road Show is a statewide, event-based participatory archiving program pioneered by UMass Boston that documents people, places, and events in Massachusetts history through family photographs and stories. For this program, archivists and public historians in the Healey Library at UMass Boston work in partnership with local planning teams and volunteers to organize free public events where individuals bring photographs to be copied and included in a digital archive. Since its launch in 2004, the Mass. Memories Road Show has digitized more than 12,000 photographs and stories from across the Commonwealth, creating an educational resource of primary sources for future generations.

“RoPA is an opportunity to enhance the impact of our Massachusetts-based program,” adds Goldstein.

The development of RoPA was led by IMLS grant Co-Principal Investigators Goldstein and Andrew Elder, together with Sarah Collins, who served as project manager. They worked closely with a core team of leaders in the participatory archiving field to inform development and best practices on all aspects of the resource. RoPA’s core team included: Kathy Bolduc Amoroso, Maine Historical Society; Anne Karle-Zenith, Metropolitan New York Library Council; Yesenia Lopez, Newark Public Library; Veronica Martzahl, formerly of Massachusetts Archives and now La Mesa History Center; Danny Pucci, Boston Public Library; Joanne Riley, Interim Dean of University Libraries at UMass Boston; and Michele A. L. Villagran, San Jose State University

“I was thrilled when I was asked to work on the RoPA project team with several professionals from libraries and cultural institutions across the country. The collaboration and the sharing of ideas and knowledge helped strengthen the final project deliverable which will be an excellent guide for institutions and organizations as they collect and document personal and local stories and histories for future generations to enjoy or use for research,” notes Kathy Amoroso of the Maine Historical Society.

RoPA is aimed at libraries and cultural organizations of all kinds and sizes, offering a series of modules covering the important aspects of planning a participatory archiving event, including community partnerships and outreach, event logistics, metadata and archival description, and the preservation of digital materials. 

“To understand clearly what our colleagues throughout the country needed to know, our first step was to conduct a nationwide survey to capture the knowledge, attitudes, and practices of libraries and other cultural organizations,” Project Manager Sarah Collins explains.

Libraries, cultural heritage organizations, and government agencies from more than thirty states responded to the UMass Boston survey.

“The survey results revealed that different users had different needs for an online resource of this type,” said Collins. Therefore, the team designed RoPA to be an accessible and adaptable resource that would guide both specialized professionals and novice volunteers through all of the steps of the participatory archiving process. While some users might already have experience with certain aspects of the work, they might need help with other dimensions. RoPA is organized by module to allow users to find the guidance they need and connect it to their own expertise and experience.

“We hope that RoPA will strengthen collaborations between libraries and their communities, and enable them to together build unique archival collections that document historically marginalized perspectives,” said Andrew Elder, interim university archivist and curator of Special Collections. “Ultimately, we anticipate that RoPA will help connect people around the country who are doing this important participatory archiving work so they can learn from and support each other.”

For questions and more information, email

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Province investing $1M towards large-scale event bids as part of new tourism roadmap

Province investing $1M towards large-scale event bids as part of new tourism roadmap

The Province of B.C. has announced it will be investing $1 million towards bid preparation and sponsorships to attract large-scale events as part of a new three-year roadmap to revitalize tourism.

As part of this new roadmap — focused on rebuilding tourism in British Columbia as the province emerges from the COVID-19 pandemic — a $1 million investment will be made towards event-bid preparation with the hopes of attracting arts, culture, and sport events, and public conferences and exhibitions.

The Province believes that investing now in event programs will help to kick-start the events industry’s recovery and will position B.C. as a safe, world-class, event-hosting jurisdiction once again.

The investment into bids for events is part of a renewed Strategic Framework for Tourism that is aimed at supporting the province’s economic recovery from COVID-19.

“B.C. is a world-class destination, and we know the pandemic has hurt tourism,” said Melanie Mark, Minister of Tourism, Arts, Culture and Sport. “As the world opens up again, we’re working together to rebuild and revitalize this critical industry that adds so much to our planet, our people and our shared prosperity.”

Overall, the Province says the updated framework focuses on provincial priorities of putting people first; lasting and meaningful reconciliation; equity and anti-racism; a better future through fighting climate change; and a strong, sustainable economy.

In addition to the $1 million that the government will be putting towards event bids, another $8 million was recently allotted for the Business Events and Conferences Restart Fund, which is aimed at sparking a restart in business travel by attracting and hosting business events, conferences and exhibitions.

READ MORE: Horgan says B.C. still exploring options to host games during 2026 FIFA World Cup

“Every single person connected to the tourism industry has demonstrated incredible fortitude and leadership during the COVID-19 pandemic,” Mark said. “I have been constantly impressed by the dedication and hard work of tourism operators and staff to pivot, realign their businesses and take care of each other. Now, together, we’re going to build back stronger by making our mark to ensure B.C. is first in line to benefit from pent-up demand for world-class tourism experiences.”

The Province says that a “flourishing” tourism industry is a key pillar of the StrongerBC Economic Plan as the province rebounds from COVID-19. The new roadmap, released on Friday, is aimed at restoring the tourism sectors to the 2019 levels by 2024.

Also part of the Province’s continuing tourism recovery initiatives, the government has committed $6 million this year through 2024 for Destination BC to market the province as a destination of choice to an international market.

An additional $2 million is being put towards post-secondary education and training to support B.C. students who enrol in tourism and hospitality certificate, diploma or degree programs, tourism-related apprenticeships, and trades training and development programs.

“We are very enthused about the Province’s further investment in tourism recovery,” said Walt Judas, CEO, Tourism Industry Association of BC. “These funds come at an opportune time as our industry looks to rebuild our workforce, products and service levels to once again welcome guests from all over the world in the months and years ahead.”

In total, Budget 2022 committed almost $25 million to destination development, international marketing, business events and conferences recovery, marquee events bids, and tourism training.

More information on B.C.’s updated tourism framework can be found here.